Vacation Rental Agreement

Flagstaff Bluejay Retreat | Flagstaff, Arizona

This Vacation Rental Agreement establishes the terms and conditions governing direct reservations at Flagstaff Bluejay Retreat. The reservation confirmation identifies the primary guest, rental dates, occupancy, pets, and charges.

1. Reservation Details

The primary guest must be at least 18 years old, must personally occupy the property during the reservation, and is responsible for ensuring that accompanying guests comply with these terms.

2. Rental Charges and Payment

Full payment is required at booking. A reservation is confirmed only after successful payment and confirmation by the Host.

• Nightly accommodation: Based on selected dates.
• Cleaning fee: $179 per reservation.
• Pet fee: $109 per stay for one or two approved dogs.
• Additional guests: $29 per guest per night beyond four guests.
• Applicable taxes: Calculated at checkout.
• Refundable security deposit: $300.

The actual reservation charges and total payment due are displayed at checkout and included in the booking confirmation.

3. Cancellation and Refund Policy

• 14 days or more before check-in: 100% refund of eligible reservation charges.
• 7 to less than 14 days before check-in: 50% refund of eligible reservation charges.
• Less than 7 days before check-in: No refund of accommodation charges.

Cancellation timing is measured relative to the scheduled 4:00 PM check-in time in Flagstaff, Arizona.

Cleaning and pet fees for services not provided will be refunded when the reservation is canceled before arrival. Applicable taxes will be adjusted accordingly.

The refundable security deposit will be returned if the stay does not occur, subject to any legally permissible deductions. Refunds will be initiated to the original payment method. Bank processing times may vary.

4. Refundable Security Deposit

A $300 refundable security deposit is collected at booking. The Host will initiate its return within seven days after checkout, less any documented and legally permissible deductions for damage beyond ordinary wear and tear, missing property, excessive cleaning, or other authorized charges.

Deductions will be itemized and communicated to the Guest. The Guest remains responsible for documented damages exceeding the deposit to the extent permitted by law.

5. Check-in and Check-out

Check-in: 4:00 PM
Check-out: 11:00 AM

Early check-in and late check-out require advance Host approval.

6. Occupancy and Property Use

Maximum occupancy is nine guests. Only registered guests may stay overnight. Parties, events, and unauthorized additional guests are prohibited.

Quiet hours are from 10:00 PM to 7:00 AM. The property is intended for temporary vacation accommodation.

7. Pet Policy

A maximum of two dogs weighing no more than 50 pounds each are permitted, subject to applicable law.

• Dogs must be declared at booking.
• Dogs are not allowed on beds, couches, or other furniture.
• Dogs must be crated when left unattended indoors.
• Dogs must not be left unattended in the backyard.
• Guests must promptly remove all pet waste.
• Guests are responsible for pet-related damage, excessive hair, odors, stains, and cleaning beyond normal turnover.

Cats and other pets are not permitted, except where applicable law requires accommodation. Assistance animals will be handled in accordance with applicable law.

8. House Rules and Property Care

No Smoking Policy: Smoking and vaping are strictly prohibited anywhere on the property, including inside the home, garage, backyard, patio, driveway, and all other outdoor areas.

Guests are responsible for documented additional cleaning, odor removal, or damage resulting from violations of this policy.

Guests must use appliances, heating equipment, the wood stove, gas grill, and firepit responsibly, follow operating instructions, and comply with applicable fire restrictions. Fires must never be left unattended.

Guests must promptly report maintenance issues, damage, or safety concerns. A missing garage door opener may result in a $75 replacement charge.

The Guest is responsible for damage caused by the Guest, accompanying guests, or pets, excluding ordinary wear and tear.

9. Maintenance and Access

The Host or authorized representatives may enter the property when reasonably necessary for emergencies, urgent repairs, or property protection, with appropriate notice when circumstances permit and in accordance with applicable law.

10. Guest Responsibility

Guests are responsible for their personal belongings and for the safe use of the property and its amenities. The Host's liability is limited only to the extent permitted by applicable law.

11. Electronic Acceptance

By selecting the agreement acceptance checkbox and completing the reservation, the Guest acknowledges having reviewed and agreed to this Vacation Rental Agreement, including its cancellation policy, security deposit terms, and house rules.

The Host may retain an electronic record of the accepted agreement version, acceptance date and time, and associated reservation details.

12. Violation of House Rules and Termination

The Guest and all members of the Guest's party must comply with this Agreement and all applicable house rules throughout the reservation.

If a violation occurs, the Host may notify the Guest and require that the violation be corrected immediately or within a reasonable period specified by the Host, depending on the nature and severity of the violation.

Failure to correct a violation, repeated violations, or serious violations involving safety, unauthorized parties, smoking, excessive disturbances, property damage, or illegal activities may result in termination of the reservation and a requirement that the Guest and accompanying occupants vacate the property, subject to applicable law.

In the event of termination due to a material violation of this Agreement, the Guest may forfeit payment for unused nights to the extent permitted by applicable law. The Guest remains responsible for documented damages, excessive cleaning, and other authorized charges.

The Host reserves the right to contact local authorities when necessary to address safety concerns, unlawful activities, or disturbances. Any removal of occupants will be carried out only through lawful procedures.